Access MailMerge - 2B

Objectives:

1. Learn to use MailMerge Step 1 - Create Form Letter
2. Learn to use MailMerge Step 2A - Select Data Source
3. Learn to use MailMerge Step 2B - Insert Merge Fields
4. Learn to use MailMerge Step 3 - Merge

Insert Merge Fields

1. Select Edit Main Document.

This will return you to your form letter where you will now indicate what data goes where.

To the parents of :

Your son or daughter, , has received the grade of this
marking period. I hope all is well with you and
your family at

Sincerely,

Ms. Cook


2. Click after the phrase "To the parents of", but before the colon (:).



3. Select Insert Merge Field from the mailmerge toolbar.



4. From the drop-down list, select StudentName.



The field name StudentName appears in the form letter surrounded by brackets as a placeholder for the merged data. <<StudentName>>

5. Click after the phrase "son or daughter".
   Select Insert Merge Field.
   Select StudentName.
   The field name StudentName appears surrounded by brackets. <<StudentName>>
   
   
6. Click after the phrase "received the grade of ".

Select Insert Merge Field.
Select Grade.
The field name Grade appears surrounded by brackets. <<Grade>>


7. Click after the phrase "you and your family at".

Select Insert Merge Field.
Select Street.
The field name Street appears surrounded by brackets. <<Street>>

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