Creating, Saving, Printing with PowerPoint - 1

Objectives:

1. Learn to use New file function
2. Learn to create Title slide
3. Learn to create Bullet slide
4. Learn to create Two Column slide
5. Learn to create Table slide
6. Learn to use Save As function
7. Learn to use Print function

Creating a New File.

1. From the Microsoft PowerPoint program, Choose File/New

   The following dialog box will appear.

   

2. Select Create Blank Presentation.
3. Click OK.
   
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   Creating a Title Slide.

   Select Type of Slide.

4. Select the type of slide you wish to create from the dialog box shown below.
   1. In our example, we will select a title slide. Click on title slide.
   2. Click OK.
   
   
   
   
5. Now you need to fill in the blank title slide.
   1. Type "PTA Meeting" in the title area.

   2. Type today’s date in the subtitle area.

   
   
   
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   Create 3 more Slides.

6. Click on New Slide at bottom of page.

   Creating a Bullet Slide.

7. Go through step 4 and create a bulleted list slide.

   The slide should look like the own shown below.

   Meeting Agenda Introductions Fund Raising Awards

   
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8. Click on New Slide at bottom of page.

   Creating a Two-column Slide.

9. Go through step 4 and create a 2-column text slide.

   The slide should look like the one shown below.

   Introductions
   Teachers Mr. Smith Ms. Jones Mrs. Doe	Parents Mr. Cook Mrs. Larkin Ms. Norton

   
   
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10. Click on New Slide at bottom of page.

    Creating a Table Slide.

11. Go through step 4 and create a Table slide.

    The slide should look like the own shown below.

    Fund Raising
    1st Grade	2nd Grade	3rd Grade	4th Grade
    100.00	125.00	75.00	50.00
    150.00	142.50	150.00	125.00
    200.00	87.50	225.00	97.50

    
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    Saving Your Work.

    Now you are ready to save your presentation.

12. Select File/Save As.
1. Type your filename in the Filename box. (Meeting.ppt)
2. Make sure correct drive letter has been selected. (Drive A:.)
3. Click OK.

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Printing Your Output.

In PowerPoint, you can print your entire presentation ¾ the slides, outline, speaker's notes, and audience handouts. You can print copies of your slides on paper or on overhead transparencies. Or you can create slides using a desktop film recorder or create a file to ship by modem to a service bureau that can then create slides. You need to identify the range of slides to be printed, and the number of copies.

13. Choose File/Print.

The Print dialog box appears.



1. Select what you want to print in the Print What box.

Your choices are:

1. Slides - prints your slides on paper or overhead transparencies, one image per page.
2. Slides (with builds) - prints each phase of a build slide as a separate page, starting with the title, then each major bullet item with its accompanying text.
3. Slides (without builds) - prints one page per build slide.
4. Notes Pages - prints the speaker's notes pages that correspond to the slide numbers you request.
5. Handouts (2 slides per page) - prints two slide images per page.
6. Handouts (3 slides per page) - prints three slide images per page.
7. Handouts (6 slides per page) - prints six slide images per page.
8. Outline View - prints your outline according to how your outline appears on-screen in Outline view.
2. In the Copies box, type the number of copies you want to print.
3. Select the range of slides or notes pages to be printed.
1. All - prints all the slides in the presentation.
2. Current Slide - prints the current slide or notes page.
3. Slides - prints the range of slides or notes pages you specify. If you type only a beginning number, all slides or notes pages from that slide or notes page will be printed. If you want to print only one slide or notes page, type that slide's number in slides box.
4. Choose any additional print options you want.
1. Scale To Fit Paper - scales slides automatically to fit the paper loaded in your printer.
2. Print Hidden Slides - prints all hidden slides. Otherwise, slides marked as hidden aren't printed.
3. Pure Black & White - turns all color fills to white, all text and lines to black, adds outlines or borders to all filled objects, and renders pictures in grayscale. This option is useful when you want to print draft copies on a color printer or when you want to print very readable speaker's notes and handouts.
4. Black & White - turns all fills to white (or black and white, if patterned). Unbordered objects that have no text appear with a thin black frame.
5. Additional options for Windows users:
1. Print To File - "prints" the slides to a PostScript file so they can be turned over to a service bureau to create 35mm slides or other materials.

Print To File also allows you to print your presentation on another printer (the high-resolution one at work, for example) without having to install PowerPoint on it.

2. Collate Copies - collates the pages when you print multiple copies of a presentation.
14. Close the Print dialog box.

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