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PowerPoint 95 Menu Adding a Chart to Your PowerPoint Presentation Next Topic

Objectives:

  1. Learn to Create a chart using PowerPoint.
  2. Learn to Input chart data.
  3. Learn to Edit a chart using PowerPoint.

Creating a Chart with PowerPoint.

You use Microsoft Graph to create charts, which are graphic representations of numeric data. Values from cells in the Graph datasheet are data points, which are displayed as bars, lines, columns, pie slices, or other shapes in the chart.

If you want your chart to look different, you can modify it by clicking buttons on the Graph toolbars and choosing commands from the menus and shortcut menus.

  1. Select the slide on which you want to place a graph.
  2. From the Insert menu, choose Graph.

    3. When you open Graph from your main application, a default chart is created using sample data or data you have sent from the main application. The default chart displays the data in 3-D columns, with a legend displayed and some other standard formatting.

    The following sample chart appears. You can enter your own data to replace the sample data, or you can import data from another document. In either case, the chart is updated to display the new data.

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    Input chart Data.

  3. To make changes to the sample chart, simply type your data in the columns and rows of the table.
  4. Click on close to close the data input table window.

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    Edit a PowerPoint Chart.

  5. Select Format/Chart Type.

    6. Many choices of chart type (both 2-dimensional and 3-dimensional) will be displayed.

  6. Choose any appropriate chart type. Click OK.
  7. Select Insert.

    8. The following drop-down box appears.

    Lets insert a title.

  8. Choose (Insert)/Titles.
  9. Select Chart Title, Value Z Axis, and Value X Axis, Click OK.

    10. Title boxes appear on your graph in which you may type appropriate titles, such as Sales for 1997, Dollars, and Time Periods.

    Your chart now looks like the one shown below.

  10. Press esc to leave chart edit mode.

    11. You may now re-size your chart and move it to the proper position on your slide.

  11. Save your PowerPoint presentation.
  12. Play your presentation by clicking Slide Show at bottom of screen.

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